Xoc and The Partner treat both your security and the security of your personal data very seriously. Our objective is to provide members with a safe, secure and private environment where they can find and correspond with other members of the service. We've compiled this Privacy Policy so you know how we treat and protect your data. Please read it in conjunction with our Terms of Use, as together they form the basis of our contract with, and commitment to you. If you do not accept both our Privacy Policy and Terms of Use, you may not use the Services.
Please note, we may change the Privacy Policy at any time by posting a revised version on the service. Please check both the Terms of Use and the Privacy Policy whenever you visit the service. You agree to be bound by the revised Privacy Policy if you continue to use our Services following the date on which the revised Privacy Policy is published on the service.
Words and expressions defined in the Terms of Use have the same meanings in this Privacy Policy.
We collect information you voluntarily provide to us when you create and complete your profile, including personally identifiable information such as your name and email address. This information is stored on our systems, but no personal contact information is ever displayed in your public profile or included in any communication we may send to other members. If you choose to pay for the Services by card you will be required to provide additional information related to your payment card details. This information will be passed to our payment provider via a secure link, but at no point will your card details be known to or retained by us.
We also keep details of your visits to our service including, but not limited to IP addresses, web logs of your activities, other connection information including the URL of any service from which you clicked through to the service. We also keep details of any messages you send and receive through the services as well as records of your member support queries and correspondence, in the event you contact us. In common with most Internet based services, we also use make use of small files we store on your device called cookies. Further information relating to our use of cookies can be found in section 7 below.
All of this data is referred to as personal data.
Personal data is processed on the basis of one or more of the following:
When you sign up for the Services you agree that Xoc may disclose your data (including personal data) to The Partner for use by them in the same way as Xoc is allowed to use it under this Privacy Policy and/or in accordance with any consents you may actively give. As such, you acknowledge that The Partner will also be a data controller in relation to your personal data.
Except as otherwise stated in this Privacy Policy or as you separately and expressly agree (by ticking a box or by some other similar means of giving your consent), Xoc and The Partner will be the sole controllers of any personal data you provide to us while using the Services.
Xoc and The Partner are registered under the Data Protection Act 1998 as data controllers and will comply with that Act in their dealings with your personal data.
Unless you give us your express consent to do so (by ticking a box or otherwise) neither we, The Partner nor anyone else to whom we do pass your personal data with your agreement will:
By providing us with your personal data and agreeing to the Terms of Use and this Privacy Policy you are giving your consent:
We may also use your information to help us to analyse use of the service and the Services and to improve the Services and their content or to troubleshoot problems and implement the Terms.
Your personal data will only be processed by authorised staff members (or by such third parties as we may use from time to time to store and process data for us).
You can only access your account information and our service through the use of your username and password. To protect the confidentiality of your personal data, you must keep your password confidential and not disclose it to any other person. As it is not stored in plaintext, your password is hashed using a one-way hashing algorithm which means it cannot be recovered (or disclosed) by anyone, including ourselves, it can only be reset. Please notify us immediately if you believe your password has been misused.
Please note, we will never ask you to disclose your password.
When you visit the service, we may send you a cookie. A cookie is a small file that can be placed on your computer's hard disk for record keeping purposes and we may use them to do a number of things:
Cookies cannot be used by themselves to identify you. You are not obliged to accept cookies and may modify your browser so that it will not accept cookies. If you configure your browser to reject cookies, you may still use some, but not all, portions of the service. For example, the login process and all member functionality requires your browser to accept cookies.
You have the option to hide your profile at any time, which will withdraw it from public view in connection with the Services. You can also permanently delete your profile whenever you wish, as described below.
As long as you are a Member or Subscriber (i.e. your profile has not been deleted either by you or by us), it is your responsibility to either delete your profile or ask us to do so when you no longer wish to use the Services. If we can no longer contact you via the email address you have given us, then we reserve the right to delete your profile without further warning. Additionally, if you do not log in to your profile for 7 years, we will assume you no longer wish to use the service and it will be deleted.
Please note, we will retain your personal data (together with any third-party data you provide under the ‘Recommendation’ feature) until your profile has been deleted. It will then be archived (including any photographs you may have uploaded) for a period of 3 years from the deletion date, at which time it will be erased.
Personal data provided as part of the 'Tell a Friend' feature will be retained for a maximum of 12 months. It will never be used for any other purposes, nor will it be shared with or provided to any third parties unless we are required by law to do so.
Personal correspondence sent to other members through the service will be archived for a maximum of 6 months from the date sent, then erased.
To enable us to respond to any queries or complaints you may subsequently have, any correspondence or member support enquiries sent through the in-built member support system will be kept for a maximum of 5 years from the date the support thread is closed.
If your profile has been deleted because you have contravened our Terms of Use, we reserve the right to keep some or all of your personal data for up to 10 years from the date of deletion, in order to help protect other members, prevent fraud and to enable us to assist the Police or other law enforcement authorities if legally required to do so.
We will not send you spam emails.
While you are a Member or Subscriber, you will receive essential service related emails from us and you may receive emails via the service from other members. You can control most of these emails via the settings page on your profile, however if you want to opt out of all service emails from us, then you must delete your profile.
Unless you expressly agree that we may do so, neither we nor The Partner will ever supply, sell or rent your email address to any third party and you will not receive emails that relate to other services or offerings from us (or from The Partner).
Our service includes 'tell a friend' and 'Recommendation' features. Your friends will never receive unsolicited email from us. Once a 'tell a friend' email is sent, they will not hear from us again unless they choose to become Members themselves. You may not use the 'tell a friend' services to send spam. If you use the 'Recommendation' feature, then your friend will only receive an email from us if you instruct us to do so, for example by clicking the 'Send reminder' button.
XOC operates a network of services. Profiles may be shared across this network with similar services. Therefore as well as seeing profiles from the service you join, you may also be able to see profiles from some of our other services and vice versa. For a complete list of the services that your profile may appear on, please see our Network Services page.
We provide a quick and easy method for members to join or log in with a social network accounts, e.g. Facebook. This is for the sole purpose of speeding up the join process and no references to or content about The Partner will be posted to your social network account or timeline. Refer to the 'Social Network Sharing' section for occasions where you may give permission to post updates on your social network account or timeline.
Our members and service visitors have the option to share a profile they like with their friends on social networks such as Facebook, Twitter, etc. We will never disclose any personal details supplied by members that are not publicly displayed on the member's profile.
Xoc is committed to protecting the security of your personal data. However, while we take reasonable precautions to guard the personal data we collect, no security system is impenetrable.
We have a number of precautionary measures in place to help prevent information about you from loss, theft, misuse and unauthorised access, disclosure, alteration and destruction. For example, we store the personal data you provide on computer systems that have limited access and that are in controlled facilities. We also ensure that our third-party data centre vendors provide adequate security measures. Additionally, your data is protected with encryption, such as Transport Layer Security (TLS), during transit over the Internet.
In the event a security breach, we are legally obliged to notify the authorities within 72 hours and would endeavour to react as fast as possible to resolve the problem. We cannot however accept responsibility for Member details that are lost or compromised in the event of a security breach.
You have the right to object to our use of your personal data, or ask us to erase, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten.
Your data will normally be erased in accordance with our data retention and deletion clause as stated above. If you want us to delete it in advance of our normal timescales, then please contact our support team. However, if you have contravened our Terms of Use, then we reserve the right to retain and process your data on the basis of legitimate interest in order to help us protect other members by assisting us with the prevention & detection of fraud and other illegal activities.
You can view, edit or delete your personal data by editing your profile. You also have the right to ask us and The Partner not to process your personal data for marketing purposes by ticking the relevant boxes on the settings page of your profile.